Fleet Administrator

Lexus Milton Keynes

« Go Back End Date: 31 March 2019

Job Summary

Department: Fleet

Salary: £21,000-£24,000

Benefits: > World-class Industry leading training, development and support > A subsidised Manufacturer Car Purchase Scheme available to both you and your family > Additional employee benefits which includes - preferential rates for servicing and MOT and vehicle purchases > Unrivalled career opportunities for progression.

Working Hours: Mon-Fri: 8:30am - 5:30pm

Contact Email: iesha.alam@steveneagell.co.uk

Job Description

We are an Equal Opportunity Employer and offer a competitive salary.

This is an exciting opportunity to join Lexus Milton Keynes as a Fleet Administrator. You will provide administrative support to the Fleet Department, ensuring efficient processing of new and used vehicle orders - From adding on CDK Drive to invoicing on delivery day. You will liaise with the Sales Manager and Lexus GB to process vehicle orders in line with company policy. Motor industry administration experience is essential, while experience with the Lexus brand and CDK Drive Dealer Management System is highly desirable.

Key Job Responsibilities:

  • Completes all pre-delivery related administration ensuring vehicles are taxed, invoiced and paid before delivery
  • Checking with Lexus GB regarding vehicle returns and showroom vehicles
  • Liaises with Lexus GB providing accurate delivery dates and costs
  • Enters vehicle job sheet details onto After Sales department system to ensure records regarding pre-delivery work is accurate and up to date
  • Provides general support to the Sales Managers, keeping them informed of customer order status and any issues that may arise relating to department sales
  • Works with After Fleet team to ensure completion of service orders and accuracy of costs and work Provide Sales Managers with a weekly status report Updates the Centre database
  • Keeps stock records complete up to date for all cars as appropriate
  • Advises the centre on matters regarding stock so that they are always aware of the current stock status
  • Provides appropriate data input for the Centre financial reporting and customer database management purposes
  • Works as a full member of the Centre team
  • Works with colleagues and other teams across the Centre to seek out and deliver continuous improvements
  • Uses Lexus systems to provide administrative support to the Sales Managers
  • Manages banking duties
  • Assists with accounts payments and queries
  • Liaises with group sites to ensure all stock and paperwork is in order

Key Success Criteria:

  • Accuracy and timeliness of records and invoicing
  • Pro-active, organised and able to work on own initiative
  • Administration skills including multi-tasking
  • Team working with other departments across the Centre
  • Able to work under pressure and to deadlines
  • Good communication skills
  • Computer literate and able to learn new systems quickly

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